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Transform your boardroom into a seamless hybrid conference space in just one week

 —  2 min read

Transform your boardroom into a seamless hybrid conference space in just one week

 —  2 min read

A nonprofit client needed a new hybrid video conferencing solution in their boardroom for an event within a week. They were planning on hosting ten participants on-site, with remote guests joining through Teams.

The organization faced significant challenges with its current system, which discouraged them from using it at all.

Dropped calls and unreliable connections disrupted their meetings, causing frustration and inefficiency. Poor audio quality made it difficult for remote participants to hear clearly, often leading to miscommunication.

The existing system was also cumbersome to set up and use. Staff had to deal with many cables and devices, which wasted time and caused unnecessary stress.

Here's what we delivered.

For optimal communication, we paired three high-quality Jabra conference microphones so that the remote guests could hear all the participants sitting around the table.

To enhance the visual experience, we mounted a top-of-the-line Logitech web camera, providing high-resolution video that made it feel as if everyone was together in the same room.

We connected everything using a discreet Dell PC, which we mounted underneath the boardroom table for easy access. We paired it with a quality keyboard and mouse to make it comfortable to use.

Recognizing the potential challenges of setting up for an important meeting, we prioritized ease of use.

By setting up a dedicated Teams account, we eliminated the need for staff to worry about joining with their own account. We also provided a comprehensive quick reference manual, empowering staff to use the solution quickly and confidently.

The client's first meeting with the new system was a success, and now they feel comfortable setting it up on their own.

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ALT Consulting is a Managed Service Provider (MSP) that provides a performance-first approach to a full range of managed IT services and support for small to mid-sized businesses.

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